OFFICE AND HOSPITALITY MANAGER (30 Hours per Week)
The Office and Hospitality Manager at the Ben Lomond Quaker Center (BLQC) works cooperatively with the Co-Directors to maintain vital, spirit-led organizations, which speak to the spiritual condition of Friends and others. The Office Coordinator is directly accountable to the BLQC Co-Directors and manages the office in their absence, working cooperatively with the Maintenance Technician and the Housekeeper to ensure a high-quality experience. This job description describes a part-time position that requires a range of 20 to 30 hours per week.
The O&H Manager must live at Quaker Center and, because the position is a residential and “on-call” position, the hours are not restricted to regular time periods, but will generally include two or three weekends per month. Given the small staff at Quaker Center, all staff are expected to assist other staff as needed when absences or urgent needs require it. The residential nature of this role, requires that all staff maintain open communication with other staff to ensure a healthy balance between work and personal needs for all.
Job Responsibilities for the Office and Hospitality Manager:
Represent BLQC to Quaker Center constituents and at occasional Quaker gatherings
Assume on-call duties attending to the needs of Quaker Center and its guests
Provide for logistical support for BLQC guests and rental group members
Answer phones and general email inquiries
Lead tours of Quaker Center facilities and grounds
Schedule facility rentals by outside groups and private retreaters
Prepare contracts for rentals
Correspond with facility rental clients
Coordinate services for users: prepare facilities, welcome, orient and supervise final cleanup, etc.
Maintain digital and physical files
Help maintain user and donor databases
Update registration information for Quaker Center programs
Update donation information and support for donor communications.
Support maintenance of current printed and web-based materials and correspondence
Assist other staff with their usual duties when support is needed.
Input payment information into accounting software
Maintain clean and tidy physical appearance of office space and library
Experience and spiritual alignment with Quaker values, beliefs, and decision-making practices
Demonstrated commitment to Quaker testimonies including: integrity, simplicity, peace, equality, unity, stewardship, and community.
Effective written and verbal communication skills
Strong computer skills related to office management, content management, and website editing, and the willingness to learn what is required to perform tasks.
A valid driver’s license and a good driving record.
Endurance and willingness to perform basic housekeeping skills at a commercial scale level.
Walk two miles over uneven terrain, up to half at a 6% grade
Unload supplies from vehicles and move to storage/use sites
Move furniture during setup of facilities
Quaker Identified (Monthly Meeting, Yearly Meeting or other Quaker Organization experience and leadership.)
This residential position is compensated by complementary housing and utilities valued at approximately $6-$8 per hour, in addition to a starting wage of $15 per hour (for an overall value of approximately $21 -$23/hr.). The housing provided is the furnished two-room apartment with private bath adjacent to the office.
15 Paid-Time-Off (PTO) days per year and 9 paid holidays per year
All household supplies that Quaker Center buys in bulk for rental facilities (paper and cleaning products).
Complimentary participation in Quaker Center programs including meals.
5 nights guest use of one of the Quaker Center cabins each year.
Use of Quaker Center facilities and equipment when not needed for Quaker Center business.
APPLICATION DEADLINE: MAY 18, 2021
Applicants will be considered regardless of age, gender, sexual orientation, race, or religion.
CONTACT US WITH ANY QUESTIONS
(831) 336-8333 BobFisher@QuakerCenter.org